Get to know Principal Alexander—National Podcast interview—Educatered

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Key Points

  • Model as a leader how you create relationships. Walk across the street and meet with the community.
  • It’s essential that students feel embraced and included and that they know how to include others.

Thank you to BetterHelp for sponsoring this episode. Speak with an affordable, licensed therapist at your convenience and save 10% on your first month at

On this episode of EduCatered we’re joined by Heidi Alexander, Founding Principal at ASU Preparatory Academy – Pilgrim Rest Elementary.

We love getting to work alongside ASU Prep in a number of ways and are always blown away by their incredible innovations and most of all… their incredible people. Heidi is one of those amazing individuals. Alongside her team, she keeps ASU Prep Academy at the center of their community.

Let’s listen in as they talk about food, belonging and how to best communicate with families.

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The Importance of Virtual Learning for Families and At-risk Students

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By Julie Young & William Donovan

To the list of services that have grown in popularity during the pandemic, such as video conferencing, take-out delivery, and at-home fitness, add one more: virtual learning.

Not the slap-dash remote instruction that many schools rushed to use following the shutdown of classroom instruction in March of 2020. Rather, the tested approach used by reputable virtual schools. Because of the persistent health threats caused by coronavirus variants and the assistance virtual schools can provide to at-risk students, virtual learning in K-12 education continues to grow.

Those two factors are distinctly different, but their impact has prompted more families to explore the possibilities of digital learning. They’ve discovered that expert virtual learning differs from what many parents and students experienced after schools unexpectedly closed nearly two years ago. Others have seen how the use of technology can address the unique needs of certain children and high schoolers.

Virtual learning is an educational model that uses computers and takes place through an online platform. The term is frequently swapped with the word remote to describe out-of-classroom learning as if they were the same. They are not. True virtual schools and their programs are much different from the frantic switch to remote teaching that schools were forced to make after the 2020 closing and soured families on virtual learning.

But set aside that broad paintbrush. Established virtual schools apply years of experience to create courses designed for the online platform. Courses are developed by teams of learning designers with expertise in learning theory, user interface, graphics, instruction and curriculum. It isn’t meant to replace an in-school education. Rather, it can supplement and complement face-to-face learning, or it can provide a genuine alternative for families who have challenges that interfere with attending brick-and-mortar models.

The pandemic presents obvious health concerns for young students or those with compromised immune systems. At-risk students, particularly minority students and those from low-income families, often face personal or social issues such as violence in school, teenage pregnancy or the need to work to help support their family. Unable to attend school, many drop out and ultimately fail to graduate.

Some students simply find an online, blended, or hybrid environment to offer more engagement, particularly because students have more agency over their learning. When students understand how to drive their learning pace, set their own goals, and monitor their own progress against those goals, they become extremely motivated.

Digital learning can free students from restrictions that tie learning to set hours in a specific place. Too often we limit students in a system in which time is fixed and learning is variable. Online learning flips that system. Time becomes variable and learning fixed. Freeing students to work at their own time and pace improves their chances of meeting their academic requirements and their responsibilities outside of school.

Demand for remote instruction has declined from the peak of the shutdown surge, while students returned to school full-time beginning in 2021. But there are currently more than 656,000 students who attend one of the estimated 200 to 250 statewide virtual schools in the U.S., according to the Evergreen Education Group. School districts in California, Florida, North Carolina, Utah and elsewhere are continuing to expand their pre-pandemic virtual learning capacity to accommodate further enrollment growth.

Just as there are differences in the quality of public schools, not all virtual schools are of equal caliber. Students are poorly served by point-and-click assessments with no engagement, virtual schools with videos instead of real teachers and programs without learning, pacing and scheduling support. A key differentiator between questionable and quality virtual programs is adherence to the National Standards for Quality Online Learning, which includes standards for virtual teaching, programs and courses. A competent virtual program should adhere to those standards.

As connectivity improves and more students choose to remain at home because of future coronavirus variants or for personal reasons, established online schools, as well as blended and hybrid models, will continue to rise in prominence. For many families virtual learning will be a concrete option.

Julie Young is Vice President of Education Outreach and Student Services at Arizona State University and Managing Director of ASU Prep Academy and ASU Prep Digital. William Donovan is a former journalist and writer for Pioneer Institute, Boston-based think tank. They’re co-authors of recent Pioneer Institute white papers on virtual schooling.

D-Backs Support MLK with Service Day at Pilgrim Rest

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The Arizona Diamondbacks celebrated the life and legacy of Martin Luther King, Jr. by participating in the Martin Luther King, Jr. Day commitment to service. D-Backs volunteers spent the day painting the ASU Prep Pilgrim Rest campus in preparation for its grand opening this August.

Annual Notification of Rights Under FERPA

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Annual Notification of Rights Under FERPA Regarding Confidentiality of Student Education Records

Confidentiality of education records is a right of public school students and their parents. This right is provided for by the Family Educational Rights and Privacy Act (FERPA). Under this law, “education records” means those records that are: (1) directly related to a student; and (2) maintained by an educational agency or institution or by a party acting for the agency or institution. Of course, education records are maintained on every child enrolled in a public school. The types of information gathered and maintained includes, but is not limited to: the student’s and parents’ names, address and telephone number; the student’s date and place of birth, date of enrollment in the school, records from previous schools attended, attendance record, subjects taken, grades, school activities, assessment results, number of credits earned, immunization records, disciplinary records, if any, correspondence from parents, and child find and other screening results, including hearing and vision screening results.

In addition, for children with disabilities, education records could include, among other things, evaluation and testing materials, medical and health information, each annual Individualized Education Program (IEP), notices to parents, notes regarding IEP meetings, parental consent documents, information provided by parents, progress reports, assessment results, materials related to disciplinary actions, and mediation agreements. The information is gathered from a number of sources including the student’s parents and staff of the school of attendance. Also, with parental permission, information may be gathered from additional sources including doctors and other health care providers.

This information is collected to assure proper identification of a student and the student’s parents and the maintenance of accurate records of the student’s progress and activities in school. For children with disabilities, additional information is collected in order to assure the child is identified, evaluated, and provided a Free Appropriate Public Education (FAPE) in accordance with state and federal special education laws.

The School must ensure compliance with federal confidentiality laws at all stages of gathering, storing, retaining and disclosing education records to third parties. In addition, the destruction of any education records of a child with a disability must be in accordance with IDEA regulatory requirements.

In accordance with FERPA, the rights of the parents regarding education records are transferred to the student at age 18, subject to limited exceptions.

The Family Educational Rights and Privacy Act (FERPA) affords parents, and in the case of students of ASU Preparatory Academy (the “School”) who are 18 years of age or older, the students themselves (“eligible students”), certain rights with respect to the student’s education records. These rights are:

  1. The right to inspect and review the student’s education records no more than 45 days after the day the School receives a request for access. Parents or eligible students should submit a written request to the school Principal that identifies the records they wish to inspect. The Principal or Registrar will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
  2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. Parents or eligible students who wish to ask the School to amend a record should submit a written request to the school principal, clearly identifying the part of the record they want changed, and specify why it should be changed. If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
  3. The right to provide written consent before the School discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent of a parent or eligible student; please see below for some of the situations where prior written consent for disclosure is not required by FERPA. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the School Governing Board.  A school official also may include a volunteer or contractor outside of the School who performs an institutional service or function for which the School would otherwise use its own employees and who is under the direct control of the School with respect to the use and maintenance of PII from education records, such as  an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another School official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  4. Upon request, the School discloses education records without consent of a parent or eligible student to officials of another school district, charter school or other educational institution in which a student seeks or intends to enroll, or is already enrolled, if the disclosure is for purposes of the student’s enrollment or transfer.
  5. Parents have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the School to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202

FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in Title 34, Section 99.31 of the FERPA regulations. Except for disclosures to School officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32 of FERPA regulations requires the School to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. A School may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student:

  • To other school officials, including teachers, within the educational agency or institution whom the School has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the School has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
  • To officials of another school, school district, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
  • To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the Arizona Department of Education. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State- supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs.  These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
  • To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to §99.38. (§99.31(a)(5))
  • To organizations conducting studies for, or on behalf of, the School, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
  • To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))
  • To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
  • To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
  • To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10)
  • Information the School has designated as “directory information” under §99.37 (see below). (§99.31(a)(11))
  • To representatives of a state or local child welfare agency or tribal organization when such agency is legally responsible for the care and protection of the student


Notice for Student Directory Information Release

Federal law (specifically, the Family Educational Rights and Privacy Act or “FERPA”) requires that the School, with certain exceptions, obtains your written consent prior to the disclosure of personally identifiable information from your child’s education. FERPA provides many exceptions to the written consent requirement. For example, personally identifiable information from education records may be released to other school or School officials, to other schools where your child seeks to enroll, to the Arizona and United States Department of Education, and under other exceptions provided by law.

Another exception to the written consent requirement is for information designated as “directory information.” Directory information is information that is typically not considered harmful to disclose. Before the School may release directory information without your written consent, it must first inform you of those items that the School will designate as directory information, and provide you an opportunity to opt-out. The School has taken care to balance safeguarding your child’s information with ensuring that your child is informed of various opportunities and activities. Accordingly, the School has decided to designate the following information as “directory information” (information that can be released without your written consent): 

  • Student’s name*
  • Student’s parents’ names
  • Student’s home address*
  • Student’s home telephone number*
  • Student’s country of birth
  • Student’s country of citizenship
  • Student’s School assigned electronic (e-mail) address*
  • Student’s current school of attendance
  • Student’s major field of study
  • Student’s photograph
  • Student’s grade Level (9th, 10th etc.)
  • Student’s enrollment status (part time or full time)
  • Student’s honors and awards received
  • Student’s dates of attendance (semester, quarter, etc., not specific days in school)
  • Student’s participation in officially recognized activities and sports
  • Student’s height, weight and athletic number if member of an athletic team
  • Student’s most recently attended educational agency or institution
  • Class rank by percentages (for example, top 10%, top 20%)*
  • Class rank by GPA (for example, 3.0 and above)*

NOTE: The items with an asterisk (*) are designated by the School as directory information only if the information is being released to: 1) Colleges, universities, and prospective employers for purposes of recruitment, notification of scholarship offers or job opportunities, and similar purposes; or 2) ASU Preparatory Academy-affiliated and approved groups or vendors [e.g. student groups and clubs (yearbook, student newspapers, student council, marching band, National Honor Society, and the like); student athletic teams; parent booster clubs; site council; parent-teacher groups; graduation vendors (photographs, caps and gowns, announcements), and the like]. This information will not be considered “directory information” if being requested by an individual or group that does not conform to the requirements above (e.g. for-profit business that are not School-approved vendors, outside media groups, and the like). In those circumstances, the information designated with an asterisk (*) will only be released if written consent is provided by the parent/guardian or eligible student.

There are various pros and cons to directory information that you must weigh as a parent. If you opt-out of directory information, the School will not release your child’s information to colleges, recruiters, or other entities providing scholarship opportunities. Your child may also miss opportunities to be on vendor lists for graduation announcements, yearbook opportunities, or other student lists for participation in clubs and activities, or his/her achievements may not be publicized in School announcements.

Another item to consider is that two federal laws require the School to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the School that they do not want their student’s information disclosed without their prior written consent.

If you do not want any or all directory information about your student to be released to any person or organization (including School groups) without your prior signed and dated written consent, you must notify the School in writing by filling out this form.


Notification of Rights Under the Protection of Pupil Rights Amendment (PPRA)

PPRA affords parents certain rights regarding the School’s conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to:

  • Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED) —
  1. Political affiliations or beliefs of the student or student’s parent;
  2. Mental or psychological problems of the student or student’s family;
  3. Sex behavior or attitudes;
  4. Illegal, anti-social, self-incriminating, or demeaning behavior;
  5. Critical appraisals of others with whom respondents have close family relationships;
  6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;
  7. Religious practices, affiliations, or beliefs of the student or parents; or
  8. Income, other than as required by law to determine program eligibility.
  • Receive notice and an opportunity to opt a student out of –
  1. Any other protected information survey, regardless of funding;
  2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and
  3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.
  • Inspect, upon request and before administration or use –
  1. Protected information surveys of students;
  2. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and
  3. Instructional material used as part of the educational curriculum.

These rights transfer from the parents to a student who is 18 years old or an emancipated minor under State law (“eligible student”).

The School has policies, developed in consultation with parents, regarding these rights, as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. The School will directly notify parents and eligible students of these policies at least annually at the start of each school year and after any substantive changes. The School will also directly notify, such as through U.S. Mail or e -mail, parents of students and eligible students who are scheduled to participate in the specific activities or surveys noted below and will provide an opportunity for the parent or eligible student to opt a student out of participation of the specific activity or survey. The School will make this notification to parents and eligible students at the beginning of the school year if the School has identified the specific or approximate dates of the activities or surveys at that time. For surveys and activities scheduled after the school year starts, parents and eligible students will be provided reasonable notification of the planned activities and surveys listed below and will be provided an opportunity to opt the student out of such activities and surveys. Parents and eligible students will also be provided an opportunity to review any pertinent surveys. Following is a list of the specific activities and surveys covered under this requirement:

  • Collection, disclosure, or use of personal information for marketing, sales or other distribution.
  • Administration of any protected information survey not funded in whole or in part by ED.
  • Any non-emergency, invasive physical examination or screening as described above.

Parents and eligible students who believe their rights have been violated may file a complaint with:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202


Notificación anual de derechos bajo FERPA con respecto a la confidencialidad de los expedientes de educación del estudiante

La confidencialidad de los registros educativos es un derecho de los estudiantes de escuelas públicas y sus padres. Este derecho está previsto por la Ley de Privacidad y Derechos Educativos de la Familia (FERPA). Bajo esta ley, “registros educativos” significa aquellos registros que están: (1) directamente relacionados con un estudiante; y (2) mantenido por una agencia o institución educativa o por una parte que actúe en nombre de la agencia o institución. Por supuesto, se mantienen registros educativos de cada niño matriculado en una escuela pública. Los tipos de información recopilada y mantenida incluyen, pero no se limitan a: los nombres, la dirección y el número de teléfono del estudiante y de los padres; la fecha y el lugar de nacimiento del estudiante, la fecha de inscripción en la escuela, los registros de las escuelas anteriores a las que asistió, el registro de asistencia, las materias tomadas, las calificaciones, las actividades escolares, los resultados de las evaluaciones, la cantidad de créditos obtenidos, los registros de vacunación, los registros disciplinarios, si corresponde, correspondencia de los padres, y child find, y otros resultados de las pruebas de detección, incluidos los resultados de las pruebas de audición y visión.

Además, para los niños con discapacidades, los registros educativos podrían incluir, entre otras cosas, materiales de evaluación y pruebas, información médica y de salud, cada Programa de Educación Individualizado (IEP) anual, avisos a los padres, notas sobre las reuniones del IEP, documentos de consentimiento de los padres, información proporcionados por los padres, informes de progreso, resultados de evaluaciones, materiales relacionados con acciones disciplinarias y acuerdos de mediación. La información se recopila de varias fuentes, incluyendo los padres del estudiante y el personal de la escuela a la que asiste. Además, con el permiso de los padres, se puede recopilar información de fuentes adicionales, incluyendo médicos y otros proveedores de atención médica.

Esta información se recopila para asegurar la identificación adecuada de un estudiante y los padres del estudiante y el mantenimiento de registros precisos del progreso y las actividades del estudiante en la escuela. Para los niños con discapacidades, se recopila información adicional para asegurar que el niño sea identificado, evaluado y se le proporcione una Educación Pública Apropiada y Gratuita (FAPE) de acuerdo con las leyes de educación especial estatales y federales.

La escuela debe garantizar el cumplimiento de las leyes federales de confidencialidad en todas las etapas de recopilación, almacenamiento, retención y divulgación de registros educativos a terceros. Además, la destrucción de cualquier expediente educativo de un niño con una discapacidad debe realizarse de acuerdo con los requisitos reglamentarios de IDEA.

De acuerdo con FERPA, los derechos de los padres con respecto a los registros educativos se transfieren al estudiante a la edad de 18 años, sujeto a excepciones limitadas.

La Ley de Privacidad y Derechos Educativos de la Familia (FERPA) otorga a los padres, y en el caso de los estudiantes de ASU Preparatory Academy (la “Escuela”) que tienen 18 años de edad o más, a los propios estudiantes (“estudiantes elegibles”), ciertos derechos con respecto a los registros educativos del estudiante. Estos derechos son:

  1. El derecho a inspeccionar y revisar los registros educativos del estudiante no más de 45 días después del día en que la escuela recibe una solicitud de acceso. Los padres o estudiantes elegibles deben enviar una solicitud por escrito al director/a de la escuela que identifique los registros que desean inspeccionar. El director/a o el registrador/a harán los arreglos necesarios para el acceso y notificarán al padre o al estudiante elegible sobre la hora y el lugar donde se pueden inspeccionar los registros.
  2. El derecho a solicitar la enmienda de los registros educativos del estudiante que el padre o el estudiante elegible cree que son inexactos, engañosos o de otra manera en violación de los derechos de privacidad del estudiante bajo FERPA. Los padres o estudiantes elegibles que deseen pedirle a la escuela que enmiende un registro deben presentar una solicitud por escrito al director/a de la escuela, identificando claramente la parte del registro que desean cambiar y especificar por qué se debe cambiar. Si la escuela decide no enmendar el registro según lo solicitado por el padre o el estudiante elegible, la escuela notificará al padre o al estudiante elegible de la decisión y de su derecho a una audiencia con respecto a la solicitud de enmienda. Se proporcionará información adicional sobre los procedimientos de audiencia a los padres o al estudiante elegible cuando se les notifique del derecho a una audiencia.
  3. El derecho a proporcionar consentimiento por escrito antes de que la escuela divulgue información de identificación personal (PII) de los registros educativos del estudiante, excepto en la medida en que FERPA autorice la divulgación sin el consentimiento de un padre o estudiante elegible; Consulte a continuación algunas de las situaciones en las que FERPA no requiere el consentimiento previo por escrito para la divulgación. Una excepción, que permite la divulgación sin consentimiento, es la divulgación a los funcionarios escolares con intereses educativos legítimos. Un funcionario escolar es una persona empleada por la escuela como administrador, supervisor, instructor o miembro del personal de apoyo (incluido el personal médico o de salud y el personal de la unidad de aplicación de la ley) o una persona que sirve en la Junta Directiva Escolar. Un funcionario escolar también puede incluir a un voluntario o contratista fuera de la escuela que realiza un servicio o función institucional para la cual la escuela utilizaría a sus propios empleados y que está bajo el control directo de la escuela con respecto al uso y mantenimiento de la PII de registros educativos, como un abogado, auditor, consultor médico o terapeuta; un padre o estudiante que se ofrece como voluntario para servir en un comité oficial, como un comité disciplinario o de quejas; o un padre, estudiante u otro voluntario que ayude a otro funcionario escolar a realizar sus tareas. Un funcionario escolar tiene un interés educativo legítimo si el funcionario necesita revisar un expediente educativo para cumplir con su responsabilidad profesional.
  4. A pedido, la escuela divulga los registros educativos sin el consentimiento de un padre o estudiante elegible a funcionarios de otro distrito escolar, escuela autónoma u otra institución educativa en la que un estudiante busca o tiene la intención de inscribirse, o ya está inscrito, si la divulgación es a los efectos de la inscripción o transferencia del estudiante.
  5. Los padres tienen derecho a presentar una queja ante el Departamento de Educación de los EE. UU. Con respecto a presuntas fallas de la escuela para cumplir con los requisitos de FERPA. El nombre y la dirección de la Oficina que administra FERPA son:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202

FERPA permite la divulgación de PII de los registros educativos de los estudiantes, sin el consentimiento de los padres o del estudiante elegible, si la divulgación cumple con ciertas condiciones que se encuentran en el Título 34, Sección 99.31 de las regulaciones de FERPA. Excepto por las divulgaciones a los funcionarios de la escuela, las divulgaciones relacionadas con algunas órdenes judiciales o citaciones emitidas legalmente, las divulgaciones de información del directorio y las divulgaciones al padre o estudiante elegible, la sección 99.32 de las regulaciones de FERPA requiere que la escuela registre la divulgación. Los padres y los estudiantes elegibles tienen derecho a inspeccionar y revisar el registro de divulgaciones. Una escuela puede divulgar PII de los registros educativos de un estudiante sin obtener el consentimiento previo por escrito de los padres o del estudiante elegible:

  • A otros funcionarios escolares, incluidos los maestros, dentro de la agencia o institución educativa a quienes la escuela ha determinado que tienen intereses educativos legítimos. Esto incluye contratistas, consultores, voluntarios u otras partes a quienes la Escuela ha subcontratado servicios o funciones institucionales, siempre que se cumplan las condiciones enumeradas en §99.31 (a) (1) (i) (B) (1) – (a) ( 1) (i) (B) (2) . (Sección 99.31 (a) (1))
  • A funcionarios de otra escuela, distrito escolar o institución de educación postsecundaria donde el estudiante busca o tiene la intención de inscribirse, o donde el estudiante ya está inscrito si la divulgación es para propósitos relacionados con la inscripción o transferencia del estudiante, sujeto a los requisitos de § 99.34. (Sección 99.31 (a) (2))
  • A representantes autorizados del Contralor General de los Estados Unidos, el Fiscal General de los Estados Unidos, el Secretario de Educación de los Estados Unidos o las autoridades educativas estatales y locales, como el Departamento de Educación de Arizona. Las divulgaciones bajo esta disposición pueden hacerse, sujetas a los requisitos de §99.35, en relación con una auditoría o evaluación de programas educativos respaldados por el gobierno federal o estatal, o para la aplicación o cumplimiento de los requisitos legales federales relacionados con esos programas. Estas entidades pueden hacer más divulgaciones de PII a entidades externas que son designadas por ellas como sus representantes autorizados para realizar cualquier auditoría, evaluación o actividad de cumplimiento o cumplimiento en su nombre. (§§99.31 (a) (3) y 99.35)
  • En relación con la ayuda financiera que el estudiante ha solicitado o que el estudiante ha recibido, si la información es necesaria para determinar la elegibilidad para la ayuda, determinar el monto de la ayuda, determinar las condiciones de la ayuda o hacer cumplir los términos y condiciones de la ayuda. (Sección 99.31 (a) (4))
  • A funcionarios o autoridades estatales y locales a quienes se permite específicamente informar o divulgar información por un estatuto estatal que concierne al sistema de justicia juvenil y la capacidad del sistema para servir eficazmente, antes de la adjudicación, al estudiante cuyos registros se divulgaron, sujeto a §99.38. (Sección 99.31 (a) (5))
  • A organizaciones que realizan estudios para, o en nombre de, la Escuela, con el fin de: (a) desarrollar, validar o administrar pruebas predictivas; (b) administrar programas de ayuda estudiantil; o (c) mejorar la instrucción. (Sección 99.31 (a) (6))
  • A los padres de un estudiante elegible si el estudiante es un dependiente para propósitos de impuestos del IRS. (Sección 99.31 (a) (8))
  • Para cumplir con una orden judicial o una citación legal. (Sección 99.31 (a) (9))
  • A los funcionarios apropiados en relación con una emergencia de salud o seguridad, sujeto a §99.36. (Sección 99.31 (a)(10)
  • Información que la escuela ha designado como “información de directorio” según §99.37 (vea abajo). (Sección 99.31(a)(11))
  • A representantes de una agencia estatal o local de bienestar infantil u organización tribal cuando dicha agencia sea legalmente responsable del cuidado y protección del alumno


Aviso para la publicación de información del directorio de estudiantes

La ley federal (específicamente, la Ley de Derechos Educativos familiares y privacidad o “FERPA”) requiere que la Escuela, con ciertas excepciones, obtenga su consentimiento por escrito antes de la divulgación de información de identificación personal de la educación de su hijo. FERPA proporciona muchas excepciones al requisito de consentimiento por escrito. Por ejemplo, la información de identificación personal de los registros educativos puede ser divulgada a otros funcionarios escolares u otras escuelas, a otras escuelas donde su hijo busca inscribirse, al Departamento de Educación de Arizona y los Estados Unidos, y bajo otras excepciones proporcionadas por la ley.

Otra excepción al requisito de consentimiento por escrito es la información designada como “información de directorio”. La información del directorio es información que normalmente no se considera dañina para divulgar. Antes de que la Escuela pueda divulgar la información del directorio sin su consentimiento por escrito, primero debe informarle de esos elementos que la Escuela designará como información de directorio, y proporcionarle la oportunidad de darse de baja. La Escuela se ha encargado de equilibrar la protección de la información de su hijo con asegurar que su hijo sea informado de varias oportunidades y actividades. En consecuencia, la Escuela ha decidido designar la siguiente información como “información de directorio” (información que puede ser divulgada sin su consentimiento por escrito):

  • Nombre del estudiante*
  • Los nombres de los padres del estudiante
  • Dirección del estudiante*
  • Número de teléfono del estudiante*
  • País de nacimiento del estudiante
  • País de ciudadanía del estudiante
  • Dirección electrónica asignada por la Escuela del Estudiante (correo electrónico) *
  • Escuela de asistencia actual del estudiante
  • El principal campo de estudio del estudiante
  • Fotografía del estudiante
  • Nivel de grado del estudiante (9º, 10º, etc.)
  • Estado de inscripción del estudiante (a tiempo parcial o a tiempo completo)
  • Honores y premios estudiantiles recibidos
  • Fechas de asistencia del estudiante (semestre, trimestre, etc., días no específicos en la escuela)
  • Participación del estudiante en actividades y deportes reconocidos oficialmente
  • Altura, peso y número atlético del estudiante si es miembro de un equipo atlético
  • La agencia o institución educativa más recientemente atendida por el estudiante
  • Clasificación de clase por porcentajes (por ejemplo, top 10%, top 20%)*
  • Clasificación de clase por GPA (por ejemplo, 3.0 y superior)*

NOTA: Los artículos con un asterisco (*) son designados por la Escuela como información de directorio sólo si la información se está divulgando a: 1) Colegios, universidades y posibles empleadores para fines de reclutamiento, notificación de ofertas de becas u oportunidades de trabajo, y propósitos similares; o 2) Grupos o vendedores afiliados y aprobados por ASU Preparatory Academy [por ejemplo, grupos de estudiantes y clubes (anuario, periódicos estudiantiles, consejo estudiantil, banda de marcha, Sociedad Nacional de Honor y similares); equipos deportivos estudiantiles; clubes de refuerzo de padres; consejo de sitios; grupos de padres y maestros; vendedores de graduación (fotografías, gorras y vestidos, anuncios), y similares]. Esta información no se considerará “información de directorio” si es solicitada por una persona o grupo que no cumple con los requisitos anteriores (por ejemplo, negocios con fines de lucro que no son proveedores aprobados por la Escuela, grupos de medios externos y similares). En esas circunstancias, la información designada con un asterisco (*) sólo se dará a conocer si el consentimiento por escrito es proporcionado por el padre / tutor o estudiante elegible.

Hay varios pros y contras de la información del directorio que debe considerar como padre. Si opta por no recibir información del directorio, la escuela no divulgará la información de su hijo a universidades, reclutadores u otras entidades que brinden oportunidades de becas. Su hijo también puede perder oportunidades de estar en listas de proveedores para anuncios de graduación, oportunidades para anuarios u otras listas de estudiantes para participar en clubes y actividades, o sus logros pueden no ser publicados en anuncios de la escuela.

Otro elemento a considerar es que dos leyes federales requieren que la escuela proporcione a los reclutadores militares, a pedido, la siguiente información (nombres, direcciones y listas de teléfonos) a menos que los padres le hayan informado a la escuela que no quieren que se divulgue la información de su estudiante sin su consentimiento previo. consentimiento por escrito.

Si no desea que toda la información del directorio sobre su estudiante se divulgue a ninguna persona u organización (incluidos los grupos escolares) sin su consentimiento previo por escrito firmado y fechado, debe notificar a la escuela por escrito llenando este formulario.


Notificación de derechos bajo la protección de la enmienda de los derechos del alumno (PPRA)

PPRA otorga a los padres ciertos derechos con respecto a la realización de encuestas por parte de la escuela, la recopilación y el uso de información con fines de mercadeo y ciertos exámenes físicos. Estos incluyen el derecho a:

  • Consentimiento antes de que se requiera que los estudiantes envíen una encuesta que se refiera a una o más de las siguientes áreas protegidas (“encuesta de información protegida”) si la encuesta está financiada en su totalidad o en parte por un programa del Departamento de Educación de EE. UU. (ED)–
  1. Afiliaciones políticas o creencias del estudiante o de los padres del estudiante;
  2. Problemas mentales o psicológicos del estudiante o la familia del estudiante;
  3. Comportamiento o actitudes sexuales;
  4. Comportamiento ilegal, antisocial, auto incriminatorio o degradante;
  5. Evaluaciones críticas de otras personas con quienes los encuestados tienen relaciones familiares cercanas;
  6. Relaciones privilegiadas legalmente reconocidas, como con abogados, médicos o ministros;
  7. Prácticas religiosas, afiliaciones o creencias del estudiante o sus padres; o
  8. Ingresos, que no sean los requeridos por la ley para determinar la elegibilidad del programa.
  • Recibir notificación y la oportunidad de excluir a un estudiante de:
  1. Cualquier otra encuesta de información protegida, independientemente de la financiación;
  2. Cualquier examen o examen físico invasivo que no sea de emergencia requerido como condición de asistencia, administrado por la escuela o su agente, y que no sea necesario para proteger la salud y seguridad inmediatas de un estudiante, excepto para exámenes de audición, visión o escoliosis, o cualquier examen físico o evaluación permitida o requerida por la ley estatal; y
  3. Actividades que involucran la recopilación, divulgación o uso de información personal obtenida de los estudiantes para mercadeo o para vender o distribuir la información a otros.
  • Inspeccionar, previa solicitud y antes de la administración o el uso:
  1. Encuestas de información protegida de estudiantes
  2. Instrumentos utilizados para recopilar información personal de los estudiantes para cualquiera de los fines de comercialización, ventas u otros fines de distribución mencionados anteriormente;
  3. Material de instrucción utilizado como parte del plan de estudios educativo.

Estos derechos se transfieren de los padres a un estudiante que tiene 18 años o un menor emancipado bajo la ley estatal (“estudiante elegible”).

La escuela tiene políticas, desarrolladas en consulta con los padres, con respecto a estos derechos, así como arreglos para proteger la privacidad de los estudiantes en la administración de encuestas de información protegida y la recopilación, divulgación o uso de información personal para mercadeo, ventas u otros propósitos de distribución. La escuela notificará directamente a los padres y estudiantes elegibles sobre estas políticas al menos una vez al año al comienzo de cada año escolar y después de cualquier cambio sustancial. La escuela también notificará directamente, por ejemplo, a través del correo de EE. UU. O correo electrónico, a los padres de los estudiantes y los estudiantes elegibles que están programados para participar en las actividades o encuestas específicas que se indican a continuación y brindará una oportunidad para que los padres o el estudiante elegible opten el estudiante fuera de la participación de la actividad o encuesta específica. La escuela hará esta notificación a los padres y estudiantes elegibles al comienzo del año escolar si la escuela ha identificado las fechas específicas o aproximadas de las actividades o encuestas en ese momento. Para las encuestas y actividades programadas después de que comience el año escolar, los padres y los estudiantes elegibles recibirán una notificación razonable de las actividades y encuestas planificadas que se enumeran a continuación y se les brindará la oportunidad de excluir al estudiante de dichas actividades y encuestas. Los padres y los estudiantes elegibles también tendrán la oportunidad de revisar las encuestas pertinentes. A continuación, se muestra una lista de las actividades y encuestas específicas cubiertas bajo este requisito:

  • Recopilación, divulgación o uso de información personal para mercadeo, ventas u otra distribución.
  • Administración de cualquier encuesta de información protegida que no sea financiada en su totalidad o en parte por el Departamento de Educación.
  • Cualquier examen o evaluación física invasiva que no sea de emergencia, como se describe anteriormente.

Los padres y estudiantes elegibles que crean que sus derechos han sido violados pueden presentar una queja ante:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202

ASU Prep COVID Mitigation Procedures Update

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As of April 26, 2022

ASU Preparatory Academy is carefully monitoring the health and safety of our school communities during the COVID pandemic. ASU Prep is taking all measures to ensure that students can assemble in person and learn in the classroom setting.

Safe Return to In-Person Instruction and Continuity of Services Plan (ARP Act)

Please see below for the ASU Preparatory Academy plans, per campus, for a safe return to in-person instruction:

ASU Preparatory Academy will ensure continuity of services through coordination between classroom teachers and families on work to be done at home to prepare for their return to school. Classroom teachers will be provided with materials that can be done asynchronously. Student social, emotional and mental health needs will be addressed with support staff such as counselors and social workers. Social service resources available in our local communities will be provided to students and families and on our website at Staff have access to these resources as well along with access to our Employee Assistance Program, providing free and professional therapy to all benefits eligible employees who desire it.

ASU Prep Notice of Public Comment

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Welcome to the Public Comment Forum!

Through this forum, the charter community and other stakeholders have an opportunity to voice their position on a potential rule or policy and provide valuable information on how it may impact you and your community. Your feedback will assist the ASU Preparatory Academy Board of Directors (Board) and improve its services to the charter community.

We appreciate you taking the time to participate in this forum and look forward to hearing from you.

Public Comment

The following resolutions will go before the Board for consideration and approval on July 13, 2021 and are now open for public comment.

ASU Prep will hold public hearings on June 25, 2021 and July 13, 2021. Public Hearing notices with details will be posted on our governance website and at our sites. (Public hearing notice for June 25, 2021)

Adoption of the hybrid instructional model for the 2021-2022 school year for ASU Preparatory Academies Campuses of Phoenix (K-12), Poly (K-12), Casa Grande (9-12)

Benefits of the Hybrid Model

  • Hybrid learning is helping to change the way we think of education and is removing many of the barriers that have traditionally existed. Not only can it provide students with a greater degree of flexibility and freedom to choose how to learn, but it can also expand access to education.

The Hybrid Model at ASU Preparatory Academy

  • Parents opt in to the program
  • Onsite Days: Students come to the school and learn with peers.
  • Offsite Days: Students learn from home with the support of a Learning Facilitator.
  • Flex Fridays: Students will participate in presentations, performances, virtual field trips, in-person field trips, Genius Hour and/or Maker Space time.

Hybrid Model Offering

  • Based on parent interest, the Hybrid Model will be offered in grades 3-6 and High School for the 2021-2022 school year.
  • Based on parent interest, the Hybrid Model will be offered at our Poly, Phoenix and Casa Grande campuses. Students can change models at semester, provided there are seats available in their desired model.

Hybrid Model Compliance

  • This model is compliant with the instructional minutes requirements of HB2862.

Presentation on the model

Adoption of a 4-day Calendar Week at ASU Preparatory Academy Casa Grande High School

Benefits of the Four Day Calendar

  • Marketing: 4 day week enables Friday to be used for internships, community service, appointments and employment of students
  • Cost Savings: Janitorial and transportation ($28,300)
  • Attendance: Reduce absences throughout the week by providing Friday’s availability for appointments
  • Flexible Schedule: Attractive to incoming students, allows current Barca students practice and travel time

Students and Teacher Desired Outcomes

  • Utilize Friday for quality professional development
  • No half days or early release
  • Lower absenteeism of students and teachers
  • Student dropout rates decline; student disciplinary referrals decrease
  • Increase in the efficiency of instruction with less transition time
  • Students and teachers share a strong positive attitude about school being part of the innovation

Key Takeaways

  • 144 School Days
  • 75 Minute Classes
  • 6 Period Day
  • 30 Minute Lunch

Stakeholder Survey Results

  • 86% support the 4 day week and 14% did not support
  • Parents were 49% of the overall vote (33% of the vote were students, 15% were Prep staff, and 3% were Barça staff)

Public Comment Posting Period

POSTING PERIOD: June 18, 2021 – July 12, 2021

Please submit your feedback in writing to the Board during the posting period using one of the following options:

  • Written comments may be emailed to
  • Written comments may be mailed to ASU Preparatory Academy PO Box 877304, Tempe, AZ 85287-7304
  • Written comments may be delivered to the Network Office located at 1130 E. University Drive, STE 230, Tempe, AZ 85281

For all responses, please provide the following information:

  • First and last name
  • Email address
  • Mailing address (optional)
  • Organization (optional)

All public comment received by July 12, 2021 will be presented to the Board and members of the public will have an additional opportunity to provide comment to the Board at the meeting during which the Board considers the proposals for the Casa Grande School Week and the Hybrid Instructional Model.

Summer School

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Hello Sun Devil Family!

We hope you’re enjoying the summer and finding time to recharge and reenergize. As a reminder, ASU Prep and ASU Prep Digital have partnered together to run a no-cost summer school program for our K-12 Sun Devil family. We offer most of our core course catalog for our high school classes, and have several options for K-8. Interested in signing up for a summer session class? If so, please contact your ASU Prep counselor or ASU Prep Digital Learning Success Coach to get started.

ASU and ASU Prep staff also receive summer school at no cost for their K-12 children, regardless if they are enrolled at ASU Prep! For more information, please email and we will send you the form.

Thank you,
ASU Preparatory Academy

ASU Prep’s Community-Based and Digital Model Options for Families

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ASU Preparatory Academy is offering several learning options beginning in Fall 2020. Here are more details about two of them: the Digital vs Community-Based model. This information is intended to help you explore these models in more detail.

More Detail for Families Who Selected the Digital Model

ASU Prep Digital will begin instruction August 3, 2020, for families who have selected this option (option 4). These students must be withdrawn from the ASU Prep school where they are currently registered and re-enroll with ASU Prep Digital. If you would prefer to remain a student at the campus where you are registered, you may still select our Community-Based academic model (see below). More communication will be provided to these families.

In the Digital model, your student will participate in a pure online learning environment. Your student will receive live online instruction once per week, per subject for grades 6-12 and daily for grades K-5. Your student will have ample opportunities to also interact with their teacher through Zoom and live scenarios upon request. In addition to live lessons, your student will participate in online education outside of the live lesson time. Students will have the opportunity to join online clubs and enrichment programs. As an ASU Prep Digital student, your student would be withdrawn from their brick and mortar school, enrolled with ASU Prep Digital, and will need to provide their own device for learning. If switching to ASU Prep Digital, you are not guaranteed a spot back at your brick and mortar school. We will collaborate with you on completing the necessary paperwork to help you through the transition.

More Detail for Families Who Selected the Community-Based Model

The ASU Prep Community-Based model will begin August 17, 2020. This instructional model is a full-time virtual model. There is no requirement to attend school in person, but includes contact with your campus’ teachers as needed. Since the Community-Based model is staffed by the ASU Prep teachers at the campus where the student is registered, the start date is the same as Immersion and Hybrid students.

As a Community-Based Digital student with ASU Prep, your student continues to be enrolled with their brick and mortar school. If willing, your student can participate in a pure online learning environment but also have the option for some in-person opportunities. Your student will participate in live virtual lessons at least two times per week. When not participating in live lessons, your student will be provided with virtual content and assignments to complete on their own at home. Your student’s teacher will be available for virtual office hours and questions. Students will be provided with the technology needed to participate in their virtual learning experience. Your student will be able to easily switch from Community-Based digital back to In-Person instruction or Hybrid instruction throughout specific times during the year. In addition, your student may participate in-person on the Fridays they choose. As a Community-Based digital student, you are not obligated to come in-person until you feel the time is right. It’s an option to continue learning online but with the flexibility to switch to Hybrid or In-Person throughout the school year.

Compare the Digital versus Community-Based Model

Below is a chart to help you see the main differences between choosing the Digital versus Community-Based Model. If you need more clarification when making your choice, please email and we are happy to help!

ASU Prep Chart

*In-person activities are not associated with a specific ASU Prep campus. 

The Academies at ASU Prep Polytechnic

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Prep formally announced the Academies at ASU Prep Poly High School for the upcoming 2021-22 school year. ASU Prep Poly STEM Academy High School will be the focus of our second year in our design partnership with Arizona State University’s Mary Lou Fulton Teachers College. You may be aware that we focused year one of the design on the launch of the 7th and 8th grade Spark Institute, our school-within-a-school model for middle school learners. Next, is our focus on the continued enhancement of the high school learning environment.

What are the key enhancements students and families will see for next year?

  • Increased College Course Access: ASU Preparatory Academy will expand college course-taking, investing in our high school learners for the first two university courses they take per semester for most courses (subject to approval for some courses). We will encourage all learners to graduate with as many college credits that they are ready to take on their pathways. No other Arizona schools offer such a direct link to a Research 1 University for all learners. Students will no longer need to test for credit; rather they will be able to enroll directly into rigorous ASU courses.
  • Choose an Academy: Our ASU Prep Poly STEM students have the unique advantage of being part of the physical ASU Polytechnic campus. We plan to organize our school structure to leverage all that ASU has to offer our students. 9th-12th grade students will select an Academy to join as part of the course registration process. This is similar to a school-within-a-school model or the “house” concept in some other school models. Students will also select a graduation pathway that will help advise their course taking in their academy, and some academies will have multiple graduation pathways.
  • New Personalized Approach to Electives: All high school students will take a project based learning course each year. Rather than have to choose from a limited number of electives which are subject to staffing and numbers, students will be able to incorporate several elective areas into their project based learning course. For example: the Business Academy Project Based Learning Elective might incorporate:
    • Music-focused project
    • Digital photography project
    • Sustainability project
What are the Academies at Poly High School?


The Academies connect directly to the different colleges and programs offered right at ASU Polytechnic campus.

Note that the College of Integrated Science and Arts incorporates a broad number of interests including sciences, humanities, communication, and public service.
The counselors and teachers will invest time and programming for our 7th and 8th graders, and this year’s high school students, to learn more about the academies ahead of making a choice. There will be a procedure in place for requesting an academy change at a semester, as we realize students may still be exploring their passions and interests.

What makes the Academies at Poly High School different from other popular East Valley school options?

  • The Academies are available to all learners. Our ASU Charter challenges us to ensure that we create opportunities for all learners to be included and succeed.
  • The Academies encourage learners to graduate with at least 12 credits of college, though we anticipate more learners may be ready to take additional courses. Universal Learner courses are no cost to our ASU Prep students. No other east valley programs include the cost of college tuition as part of the program.
  • The Academies provide direct access to faculty and community resources as part of the project based learning focus.
  • The Academies incorporate new and innovative approaches to deeper learning that matters to students through project based learning based on their interests and passions.
  • The Academies partner directly with Barrett, the Honors College to uniquely prepare our students to be strong applicants into a college-level honors program.

ASU Prep Phoenix Lease Renewed for 5 More Years

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Dear ASU Prep Families,

Good news! On Thursday, September 24, the Phoenix Elementary School District (PESD) board approved a new lease agreement for our ASU Prep Phoenix campus. The new lease term begins July 1, 2021 for five years and includes continued in-kind services each year from ASU Prep in addition to rent.

During the board meeting, board member Susan Benjamin stated, “I am thrilled with the in-kind services that have occurred this past year. I felt it was a real collaborative effort…I will be really interested to watch all kinds of creative things happening between Prep and Phoenix Elementary for the good of the children in Phoenix El for years to come.”

In response to the board approval, during the meeting Dr. Anna Battle said, “We look forward to continue working with you all, it has been our pleasure to do so. We believe that we will have tremendous outcomes over the next five years, so thank you very much. We look forward to the partnership.”

ASU Prep will continue to improve educational outcomes for years to come for the students in our Sun Devil family. We wish to thank our families, students, staff, and ASU community for their unwavering support and encouragement as we have worked toward this mutually beneficial outcome.

It is our hope that as students eventually return to campus ASU Prep Phoenix will continue to be their safe haven where they are encouraged to grow academically, socially and emotionally.

Go Devils!

ASU Preparatory Academy Leadership Team