ASU Preparatory Academy - Family Handbook
Dear ASU Prep Families,
We would like to extend a warm welcome and thank you for trusting ASU Preparatory Academy with your student(s)! For those of you who are new to our schools, we are very happy to have you become a member of the ASU Preparatory Academy family. For those of you returning to our schools, we are very glad to have you back and hope that you enjoy another year of school.
Please take the time to read through our entire handbook as a family. Reading each section will help you understand the ASU Prep practices that ensure all students are able to learn in a supportive environment. The purpose of this handbook is to communicate the expectations of ASU Prep in order to ensure that all students, parents, teachers, staff, and community members can enjoy the educational opportunities offered by their schools.
Our mission is to design new models for educational success and raise academic achievement for all learners.
Stay up to date with our school’s weekly newsletters and by visiting our website at asuprep.asu.edu. Our learning environment is most successful when all the partners are involved. Thank you for your involvement and for helping make ASU Preparatory Academy a great place to learn for your student.
Head of Schools
ASU Prep Immersion
Prep for college. Prep for careers. Prep for life.
Family and Community Engagement
At ASU Preparatory Academy we believe family engagement and support help make critical contributions to student success. We value parent engagement and expertise and encourage parents to participate in campus events, PTO meetings, and teacher appreciation. At ASU Prep, we are committed to working with you to foster an environment of success for your student. Research has shown that students who have the support of their families are more successful in school and ultimately more prepared for college and career upon graduation.
During the school year, ASU Preparatory Academy sends an email newsletter to families. We will help you stay connected to information about resources and upcoming events. The primary guardian for each student will be added to the distribution list. If you would like to receive the newsletter for your school, please reach out to your front office team and ask to be subscribed.
Parent/Guardian Conduct on Campus
ASU Preparatory Academy takes securing the educational facility and learning environment seriously. Additionally, all visitors to our campus, including parents and guardians are expected to adhere to our civility code. Any parent/guardian who disrupts, threatens the safety of staff or students, or otherwise interferes with ASU Preparatory Academy may, at the discretion of the administration, no longer be permitted on the campus of ASU Preparatory Academy.
Individualized Learner Profile (ILP)
Individualized Learner Profiles (ILP) will be developed for each student in consultation with parents/guardians and families. Progress toward the ILP goals will be monitored throughout the year. This plan will include a list of learning outcomes the student is expected to achieve by the end of the semester. This list will serve as both a visual indicator of progress and an agenda for personal conferences with the student’s teachers and parents/guardians.
Student/parent/teacher conferences will be conducted throughout the year. The conference will include a review of the student’s progress and goals for the upcoming term.Participation in the ILP conference is required for the parent/guardian and student.
Assessments and Testing
Academic progress at ASU Preparatory Academy will be monitored and assessed using state standardized tests, progress monitoring and a benchmarking assessment. These tests measure proficiency in reading, writing, science and mathematics. Students in all grades will also be monitored through curriculum-based assessments. Teachers create content-specific assessments and students also self-assess their progress. Assessments will be explained in detail at Individualized Learner Profile (ILP) conferences.
Please note that the state of Arizona is not currently capable of administering state assessments remotely, therefore due to the limitations of the Arizona Department of Education, all ASU Preparatory students must take state assessments in person.
Student Information System
ASU Preparatory Academy uses a student information system named Infinite Campus to manage student data. Parents/guardians have access to the attendance, grading and contact information of their students through the Infinite Campus Portal. Parent/guardian login information is provided at the start of each school year.
Progress Reports/Report Cards
In progress grades will be available to parents/guardians the fifth
week of each quarter with the final report card available at the end of each quarter.
In progress grades will be available to parents/guardians the fifth
week of each quarter with the final grade posted to the student’s transcript at the end of each semester.
Each student will develop and reuse a personal Education and Career Action Plan (ECAP), an academic planning guide, which will be reviewed annually with their academic counselor.
Students will be provided printed and/or electronic textbooks free of charge. However, students may be asked on a voluntary basis to donate a limited number of basic supplies, such as pencils, pens, notebooks and crayons. Extended day student options for high school students may include an additional materials fee.
Minimum Dress Code Rules
Our school is committed to creating an inclusive and respectful environment for all students, regardless of their race or sex. In order to maintain a sense of unity and promote a positive learning atmosphere, we have established the following dress code guidelines. These guidelines are designed to be fair and equitable, and do not discriminate against any individual or group. To enhance the experience of all our students we ask that you respect our dress code.
Any interpretation of the dress code will be determined solely by the administration at ASU Preparatory Academy including the definitions of “interference with the educational process” and “items that present a safety hazard.”
Violations of the dress code will have assigned consequences outlined in the Student Code of Conduct and at the discretion of the administration.
For all students, the expectations are as follows:
The school uniform should be neat, clean, and in good condition. Clothing should fit properly and not be excessively tight or revealing.
The dress code will be enforced consistently and fairly, without bias or discrimination. Any concerns or requests for accommodation related to the dress code will be addressed on an individual basis, taking into consideration students’ needs and cultural or religious practices.
We believe that a dress code fosters a sense of unity, professionalism, and respect for oneself and others. We appreciate the cooperation of all students, parents, and staff in upholding these guidelines.
All students are required to wear the school uniform during school hours and official school events. The uniform consists of:
Solid-colored polo shirts in maroon Monday – Friday*. Long or short sleeves are allowed.Option on Friday for a gold shirt; any color shirt with the ASU logo; or any color shirt that is ASU Prep club related.
Solid-colored pants, shorts, skirts, or jumpers in khaki or black. Long pants that cover the ankles are required for science lab use on lab days.
Solid-colored sweaters, cardigans, or blazers in maroon, gold, black, white or gray may be worn over the uniform tops. No logos of any kind except for ASU Prep or ASU. Even if hoodies are allowed at your school site, hoods must remain down during school hours.
Closed-toe for shoes. Athletic shoes are required in Health and Wellness.
Jewelry: Students are allowed to wear simple and modest jewelry pieces such as earrings, necklaces, bracelets, and rings. However, jewelry that is distracting or dangerous is not allowed.
Will be free of logos, symbols or pictures representing anything illegal, violent, illicit, or suggestive. (Specific details regarding restrictions of backpack use will be provided by each school site)
Students may have tattoos; however, to maintain a professional and respectful atmosphere, visible tattoos should adhere to the following guidelines:
- Visible tattoos should not contain nudity, offensive language, or explicit or obscene imagery.
- Students are encouraged to cover visible tattoos that do not meet the above criteria during school hours and official school events.
- In situations where covering a visible tattoo is not feasible, students will be encouraged to discuss alternative solutions with the school administration on a case-by-case basis, to find a suitable resolution that respects both individual expression and the school’s standards.
- Clothing or accessories that display offensive, derogatory, or inappropriate images or messages are strictly prohibited.
- Gang-related attire, including specific colors or symbols, is not allowed.
- Clothing with excessive rips, tears, or holes that reveal undergarments is not permitted.
- Any items that may pose a safety hazard or disrupt the learning environment are prohibited.
Birthdays, Holidays, and other Celebrations
Special days in the lives of our students and staff are important to them, your family and to the learning community. The manner in which we recognize and celebrate these special days should honor and respect both those who willingly participate or choose not to participate. We also support family visiting the school during lunchtime to celebrate, provided school visit requirements are followed. However, we ask that NO food or drinks be part of the celebration. We have many students with food allergies and do not want to be in a position of excluding them from the celebration. Parents, please contact your school’s front office and teacher regarding policies and restrictions around classroom celebrations during the instructional day. We ask that balloons, flowers and surprises be shared at home because they interrupt the educational process.
ASU Preparatory Academy honors diversity in all aspects of our lives. This includes the religious holidays celebrated by the wide span of religions represented in our learning community. Religious and cultural holidays are important to both the individual student and our learning community. We will not celebrate any religious holiday school-wide. Students are encouraged to share about the holidays they celebrate and tell their peers about the origin of the holiday and why the day is important to them. This can take place during the classroom meeting.
We love parent volunteers! We welcome parents and guardians who have completed the volunteer paperwork to be in their child’s classroom to volunteer. Please review the volunteer process and application here.
ASU Prep Volunteer Policies
- New volunteers who are not parents or guardians of a child at the school must undergo a fingerprinting process.
- To schedule an appointment for fingerprinting and volunteer processing, please call 602-496-3322.
- Volunteers must complete an application, obtain an administrator signature, and be approved by HR before starting their work.
- The school site will notify volunteers to begin work once Human Resources receives a complete and satisfactory background check.
- This process may take a minimum of three weeks.
Supervision of Volunteers:
- Volunteers work under the direct supervision of professional staff at the school.
- Volunteers are assigned to work with teachers who have requested their assistance.
- The school principal, supervising teachers, or volunteer coordinator are responsible for dismissing any volunteer whose actions are not in the best interest of the school or students.
- Volunteers may come across confidential information while working with staff and students.
- Information of a confidential nature, such as student problems, abilities, relationships, and confidences, should not be discussed with individuals who do not have a professional right or need to know.
- Volunteers should keep confidential matters within the school and refrain from discussing individual student progress, test grades, behavior, or problems.
Dismissal of Students:
- Volunteers may never dismiss a student from school.
- Students needing to leave school early must have permission from the school office.
- Under no circumstances should a volunteer take a student off campus or walk/drive them home.
- Volunteers may not contact students by telephone or visit them at their homes.
- Volunteers should not arrange to meet students off campus or invite them to their homes.
The Network does not provide health and accident insurance or Workers’ Compensation coverage for volunteers.
Child Abuse, Bullying and Title IX (Sexual Harassment) Reporting:
- Volunteers are required to report any allegations of bullying and/or sexual harassment made to them to a site administrator.
- The site administrator will ensure that the information is reported to the Title IX Coordinator and/or address bullying.
- All school district personnel, including volunteers, are obligated by law to report suspected child abuse.
- If abuse is suspected, volunteers should contact a member of the school’s Child Abuse Reporting and Education (CARE) team or make a report to Child Protective Services (CPS) and/or local law enforcement immediately.
Child Abuse, Bullying and Title IX (Sexual Harassment) Reporting:
- Volunteers may not discipline students.
- If any discipline problems arise while working with a student, volunteers should promptly inform the teacher.
- Volunteers should use staff restrooms and refrain from using student restrooms.
- Volunteers should dress appropriately and serve as adult role models for children.
- Casual clothing is acceptable, but attire should be neat, conservative, and aligned with the professional staff’s expectations.
If the request is specifically to observe your child’s behavior in the classroom, please discuss with the principal or site administration. Given permission from the Principal and teacher approval, a parent/guardian may be able to observe his/her child’s behaviors. However, the Principal has the right to decline requests based upon the purpose of the request. Please complete this form if parent or their designees would like to do a formal observation.
ASU Preparatory Academy schools are “closed campuses.” Students attending our schools are not permitted to leave the school grounds. We do have lunch available and students are permitted to bring lunch; however, any outside food deliveries (whether ordered by student or parent) will not be permitted (this includes UberEats, Postmates, etc.)
Bicycle, Walking, and Driving Safety
Students must obey traffic laws, and they should wear helmets when riding to and from school. Suspicious behavior observed along the way should be reported to a school administrator or police officer. Bicycles should be locked when parked at school. ASU Preparatory Academy is not responsible for loss, theft, or damage.
Drivers are responsible for the safe operation of the vehicle they are driving as well as the safety of their passengers. Reports of reckless driving will be dealt with as a risk to student safety. Please observe the mph speed limits and drive with concern and consideration for others. All vehicles driven by students and parked on the ASU Preparatory Academy campuses must be registered with the school. The following rules and guidelines have been established in order to provide high school students with the safest parking environment:
- There is a site-based procedure to apply (and pay, if applicable) for a parking permit.
- Parking permit/parking decal must be visible at all times.
- Students driving/parking cars to and from school will be responsible for all things inside. Be sure to check daily that nothing in the car violates laws or school policies.
- Students may only park in spaces designated for student parking.
- All students who park vehicles on the ASU Preparatory grounds must adhere to all rules outlined at the time of registration.
- Any student who violates the rules regarding parking or driving may be subject to disciplinary action, forfeiture of parking permit, and/or a parking citation issued by law enforcement.
- All students are asked to comply with these school procedures.
Athletics and Activities
ASU Prep offers many different athletics and activities for our students. To see what your campus offers, please visit and click on your school: asuprep.asu.edu
Emergency Operations Plans (EOP)
ASU Preparatory Academy, in collaboration with local law enforcement agencies and emergency response organizations, will work together to create an emergency response plan for each school in our Network. This plan will adhere to the minimum standards established jointly by the Department of Education and the Division of Emergency Management within the Department of Emergency and Military Affairs.
Emergency drills are held monthly to teach students the safest, quickest, route to exit from school buildings. A fire evacuation plan is posted in each room. Students and staff should study the plan and become familiar with it. It is important for students to follow their teacher’s instructions quickly and quietly whenever such an emergency situation exists. When the first alarm sounds, students will immediately leave the room in an orderly fashion as outlined by the teacher. Since safety in an evacuation is of utmost concern, no one will be allowed to run. Students are not permitted to talk during a fire drill and are to remain at least 150 feet away from the building. No one is to return to the building until instructed by administration.
High School Graduation Requirements
ASU Preparatory Academy will recognize each high school graduating class with the following honors on a weighted 5.0 GPA scale: summa cum laude, with a GPA of 3.8 or higher; magna cum laude, with a GPA of 3.6 to 3.79; and cum laude with a GPA of 3.4 to 3.59. Honors distinction will be awarded based on a student’s weighted cumulative GPA after the completion of the 7th semester prior to graduation.
Honors distinction is determined on the following weighted 5.0 scale:
ASU Preparatory Academy students must pass all courses required to meet the minimum college entrance standards for Arizona Board of Regents, along with required electives. Students must also be in good academic standing and have no unpaid balances or fees. Only students who have met ASU Preparatory Academy graduation requirements may participate in end-of-year ceremonies.
Graduation Credit Requirement Breakdown
The minimum credits (22 total) required per subject area include:
*Students will be exposed to all essential standards based on the AZ State Science Mandate in the first three (3) years and be prepared for the assessment at the end of their Junior year.
**World Language requires 2 full years of the same language.
High School Transcripts
To expedite our transcript process, ASU Preparatory Academy has partnered with a third party transcript vendor, Parchment. You can now make your transcript requests online, making it convenient for parents. This is a simple, secure, and faster process. To request your transcript you will first create an online account with Parchment (https://asuprep.asu.edu/transcripts). Once you have created your account, you will be able to request to have your official or unofficial transcript sent electronically to the institution of your choice (including NCAA) and/or to yourself.
Students may order transcripts through the following Parchment Links (NOTE: there will be a fee assessed when ordering):
Official Transcripts for Outside Institutions
Official transcripts are required in order to transfer credits to the ASU Prep transcript. An Official Transcript is required from each school previously attended where High School credit was earned. While ASU Prep requests transcripts from prior reported High Schools, it is the responsibility of the student and/or parent to request Official Transcripts from local colleges or universities.
Grade Forgiveness Policy
If a student receives a B or lower in a course and retakes that same course (in naming convention and/or course content at the same or higher academic rigor – i.e. “Honors”), the original grade will not negatively affect the grade point average but will remain on the transcript. In the event that the retake results in the same or a lower grade than before, the highest grade will be figured into the GPA. Other attempts will not be included in the GPA, but will remain on the transcript. Students cannot receive duplicate credit for a course.
Transferring to ASU Prep as a Homeschool Student
ASU Prep defines a Homeschooler as one that has learned outside of the public or private school environment and has a current affidavit of Homeschool Education on file with their local district. Courses will be evaluated as part of a Homeschool Education program when instruction, curriculum design, grading, issuing of credits and assessments are administered by the homeschool administrator. Transcripts are not required for incoming 9th graders unless wishing to transfer in high school credits. Parents/guardians must submit all documentation of homeschool credits earned in their Home Education program prior to the start of enrollment for consideration. Unless otherwise approved by administration, no additional credits will be considered for transfer after the student is already enrolled.
A homeschool transcript must include:
- Student’s full legal name
- Complete Home Address
- Ninth grade start date (month/day/year)
- Organized by academic year: Grade level start date and end date (month/day/year), Course titles, Course start and end date, Grade awarded, Units of credit for each course
- Grading scale with letter grades (if numeric scale is used)
- Signature (handwritten) of the home school administrator (the parent or person who organized, taught and evaluated the home school coursework)
Prior Approval for External Course Credit
Students may take courses not offered in the ASU Prep catalog at another accredited school or university provided they receive prior approval from administration. Approval must be received prior to registering for the course(s). Seniors are not permitted to take courses outside of ASU Prep during their senior year due to graduation deadlines, unless approved by the Head of Schools.
In order to transfer such credit, the following criteria must be met:
- Course may not be currently offered in the Course Catalog
- Course must receive prior Administrator approval and be taken at an accredited institution
- Course completion must be reflected on an official transcript
- Official Transcript must be delivered by the outside institution directly to ASU Prep either via U.S. mail or via secure electronic delivery.
Unsealed or electronically forwarded documents do not count as secure transmission. Courses taken at a community college or university will transfer in as weighted credit on a 5.0 scale. External courses taken while enrolled full-time in another institution will not be awarded unless it is reflected on the prior institution’s Official Transcript.
All homeschool credits must be presented at the time of enrollment; credits submitted after enrollment will not be considered. All credits must meet the requirements of the Homeschool and Non-Accredited School Policy. Any credits submitted over 6.0, not to exceed 8.0 total per year, must be approved by administration to be accepted. Homeschool transfer grades will be entered as a “P” for pass and will not be calculated into the student GPA.
Credits being transferred in will follow the ASU Prep grade weighting standard.
In accordance with Arizona Revised Statute 15-701.01, only courses worth between 3 to 5 college credits transcripted by a community college or local university may transfer back as 1.0 High School credit. Allocation of credits towards graduation requirements will be determined by the Instructional Team.
Students wishing to transfer high school credits earned at an international school will need to supply a course-by-course foreign credential evaluation from the approved list of credentialed agencies. Certified translated transcripts must include a grading scale for the awarding school as well as the following items for each course: title or course name, start and end date, grade issued, and Carnegie unit or credit earned.
Concurrent and Universal Learner (ULC) Courses
Concurrent courses are college courses offered through ASU and taught by ASU professors. This is a great opportunity for students to receive high school and college credit for the same class, have an authentic college experience, learn from experts, and save both money and time towards a college degree.
Concurrent courses are offered to students at a reduced tuition rate (visit https://asuprep.asu.edu/prep-for-college/ for tuition information). Full-time students are eligible for a tuition waiver covering up to two 3-credit hour courses per semester, not including summer sessions. Use of the tuition waiver requires that a student take 4 high school courses to maintain full-time status. Students with a tuition waiver are still responsible for books or materials. Taking more than 2 concurrent courses or courses that exceed a total of 6 credit- hours during a given semester will require out-of-pocket tuition payment and administrative approval. Course tuition is due prior to course start in order to reserve a seat.
Students wishing to enroll in a concurrent course should speak to their School Counselor to discuss eligibility requirements, prerequisites, placement exams, cost of course materials, add/drop/registration deadlines, and more. Students must meet academic qualifications, including but not limited to a 3.0 unweighted GPA overall and in the area of study (ex: 3.0 or better in Math and overall to take concurrent math courses), demonstrated successful completion of a full-time course load, and the recommendation of the School Counselor. Students who earn a D or F in a concurrent course, or that are placed on Academic Probation are ineligible for concurrent courses in the following Fall or Spring semester. Students who receive a C in a concurrent course are limited to one concurrent course in the following semester. Any student with an outstanding balance is also ineligible for concurrent courses.
Incoming 10th -12th grade students who are requesting a concurrent course in their first semester are required to provide proof of academic readiness in the form of PSAT/ACT/SAT scores or a cumulative 3.0 unweighted GPA on their most recent report card or transcript. Test scores may be submitted to the student’s School Counselor for review.
Students may be required to attend a separate Concurrent Course Orientation conducted by their School Counselor. Students are expected to adhere to all university policies, expectations, and codes of conduct, which may differ from ASU Prep requirements; if there is a discrepancy, Arizona State University rules and procedures supersede those of ASU Prep.
The faculty and staff of ASU Prep are committed to student success both in high school and college courses. Students enrolled in an ASU concurrent course will be expected to complete and sign the Concurrent Course Contract prior to registration and enrollment. This contract outlines important information students will need to be successful in a college course. Any policies and procedures outlined in the contract supersede the information found in the Student/Parent Handbook. A link to the 2023-2024 Concurrent Contract can be obtained via your student’s School Counselor.
Universal Learner Courses
Another opportunity to earn college credit while enrolled at ASU Prep is through Universal Learner Courses (ULC). These courses are also included as an option with the tuition waiver for full-time students. ULC courses are unique because of the flexibility they offer in grade conversion. Students that earn a final grade of C or better are eligible to convert to college credit.
Students enrolled in Universal Learner Courses are eligible to earn a weighted high school credit at equivalency of 1.0 credit (if the course is between 3-5 credits) if they convert the final ULC course to college credit.
As part of the enrollment process, prior to rostering in college courses, students and parents will be expected to read and sign a college contract each semester for both Universal Learner Courses and Concurrent Courses.
Staff Conduct with Students
Employees are expected to exercise general supervision over the conduct of students, not only while in the classroom, but also before and after school and during breaks. Teachers and other staff members will give students the dignity and respect they deserve and avoid embarrassing any student.
Students are expected to regard all school employees as individuals who are employed to provide direct or indirect contributions to learning. While students are to have considerable latitude in making choices for themselves, they shall be required to respect the rights of all school employees and other students; interference with those rights will not be tolerated.
All personnel employed by the school are expected to relate to students of the school in a manner that maintains social and moral patterns of behavior consistent with community standards and acceptable professional conduct. All personnel employed by the school are expected to adhere to the Arizona State Board of Education Social Media and Cell Phone Use Guidance between School Personnel and Students.
Staff/student relationships shall reflect mutual respect between staff members and students and shall support the dignity of the student and the staff, the education profession and process.
Violations of the above shall be considered serious and may result in disciplinary action.